Terms of Service

JobPilot is operated by Rodrigo Espinosa de los Monteros, an individual doing business as JobPilot (“we”, “us”). These Terms of Service are the agreement between us and you, the person using the service.

You accept these terms by ticking the box when you create your account. If you don’t agree with them, don’t create an account — there is no version of JobPilot that runs without this agreement.

“The service” means the JobPilot website, dashboard, browser extension, and everything they do.

You must be at least 18 years old and legally able to enter into a contract. The service handles job applications, work authorization status and home addresses; it is not built for, and is not offered to, anyone under 18.

One account belongs to one person. Don’t share your login, and don’t create multiple accounts to get around plan limits.

JobPilot scans job boards, scores postings against your profile, fills application forms through a browser extension, and can draft tailored resumes and cover letters.

It never submits an application. The fill engine stops at the review step, and there is no setting that changes that.

Everything the service produces reaches an employer because you read it and pressed the final Apply button yourself. That is a deliberate product rule, and it is also the reason responsibility for what an employer receives sits with you.

We do not guarantee that you will receive interviews, offers, or employment of any kind. We make no promise about how many jobs the scanner finds, whether any particular application is received, or how any employer responds.

You are responsible for keeping your password safe and for everything that happens under your account. Tell us promptly if you think someone else has access to it.

You are responsible for the accuracy of what you put in — if your resume says something untrue, the service will faithfully carry that into applications.

Your resume, your answers, your cover letters and everything else you upload or generate remain yours. We claim no ownership of any of it.

You give us a limited licence to store, process and transmit that content strictly to operate the service for you — filling your forms, scoring your matches, drafting your documents. That licence exists so the product can function and for no other purpose. It ends when you delete the content or your account.

We do not sell your data, and we do not use it to train anyone’s models.

What is sent to our AI providers, and what is not, is set out in full in the Privacy Policy.

By using JobPilot you agree that:

• everything submitted to an employer under your name is accurate and truthful, and you reviewed it before pressing Apply;
• you have the right to use the content you upload — a resume you wrote, a profile that is yours;
• you will comply with the terms of the third-party sites you reach through the service, including employers’ application systems and any professional network you connect;
• you will not use the service to misrepresent your identity, qualifications, work authorization, or anything else an employer asks about.

Misrepresenting yourself to an employer can cost you an offer or a job, and can have legal consequences that have nothing to do with us. The service will not catch it — it fills in what you told it.

The service works alongside things we don’t control: employer application systems, job boards, professional networks, and your email provider if you connect one. Their terms govern your use of them, and we are not responsible for what they do, whether they stay available, or how they change.

Job postings shown to you come from external sources and from a job advertising network. We don’t verify that a posting is genuine, current, or that the employer is real. Use the same judgment you would on any job board.

Resume tailoring, cover letters and form answers are produced by AI models. Treat all of it as a draft. It can be wrong, can overstate your experience, and can produce claims you never made.

You are responsible for reading and correcting anything the service drafts before it goes to an employer. The review step exists for exactly this reason.

We do not warrant that AI-generated content is accurate, complete, suitable for any purpose, or free of errors.

Don’t:

• resell, sublicense or redistribute the service or its output as your own product;
• reverse engineer, decompile, or try to extract our prompts, models or source, except where the law says you may despite this clause;
• use bots, scripts or automation against the service beyond the extension we provide, or try to defeat rate limits, quotas or plan restrictions;
• create multiple accounts to get more free usage than one account allows;
• upload malware, or content that is unlawful, infringing, or that you have no right to use;
• use the service to spam employers or to submit applications in bulk without review;
• interfere with the service’s operation or with anyone else’s use of it.

We can suspend or close an account that does any of this, and we don’t have to warn you first if the abuse is ongoing.

JobPilot has a free plan and a paid plan. Prices and what each plan includes are shown before you pay.

A paid plan renews automatically for the same period, at the same price, and your payment method is charged each period until you cancel.

You can cancel at any time from Settings → Account, or by emailing us. Cancelling stops the next charge; your paid features stay on until the end of the period you have already paid for, and you can change your mind and resume any time before that date. There is no cancellation fee and no phone call.

You can switch between monthly and yearly from Settings → Account. The switch takes effect at the end of the period you are already in — nothing is charged or refunded when you make it, and you can undo it any time before it happens.

If we change the price of a plan you are on, we will tell you before the change takes effect and you will have the chance to cancel first.

Payments are processed by Stripe. We don’t receive or store your card number.

Refunds: if you subscribe and decide JobPilot isn’t for you, contact us within 14 days of your first charge and we will refund it in full. After those 14 days, payments are non-refundable, including for partial periods and for periods you didn’t use the service. We will always refund a charge that was our error — a duplicate charge, or a charge after a valid cancellation — and nothing here limits any refund right you have under the law of your state.

The free plan has usage limits, and shows occasional sponsored job cards, which are always labelled. Exactly what is and is not sent to the advertising network is set out in the Privacy Policy. We may change the limits of the free plan, and we may stop offering it.

What we store, what we send where, and how to delete all of it is in the Privacy Policy, which is part of this agreement.

We are actively building this. Features change, and some get removed. We may modify, suspend or discontinue any part of the service, and we may impose or change usage limits.

If we discontinue a paid feature you are currently paying for, you can cancel and we will refund the unused portion of the period you paid for.

You can close your account at any time from Settings → Account. Deleting your account removes your data as described in the Privacy Policy, and cannot be undone.

We can suspend or terminate your account if you breach these terms, if we are required to by law, or if we stop offering the service. Where it is reasonable to do so, we will give you notice and a chance to export your data first.

Sections 5 through 9 and 14 through 20 survive the end of this agreement — a dispute about something that happened while you were a user is still governed by the terms you agreed to at the time.

The service is provided “as is” and “as available”, without warranty of any kind. To the fullest extent permitted by law, we disclaim all warranties, express or implied, including the implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement.

In plain terms: we don’t promise the service will be uninterrupted, error-free, or that it will find you the right jobs, fill every form correctly, or work with every employer’s application system. Job sites change without notice and forms break.

Some states don’t allow certain warranties to be disclaimed. If yours is one of them, this section applies to you only as far as that state allows.

To the fullest extent permitted by law, we will not be liable for any indirect, incidental, special, consequential, exemplary or punitive damages, or for any loss of profits, revenue, data, goodwill, employment, job offers, or business opportunities, arising out of or relating to the service — whether or not we were told such damages were possible.

Our total liability for all claims relating to the service is limited to the greater of one hundred US dollars ($100) or the amount you paid us in the twelve months before the event giving rise to the claim.

This limit is a fundamental part of the deal between us: the service is offered at the price it is, and offered at all, on the basis that a dispute cannot exceed it.

Nothing in this section limits liability that cannot be limited under Illinois law — including liability for fraud, for a willful act, or for personal injury. Some states don’t allow the exclusion of incidental or consequential damages, so parts of this may not apply to you.

You agree to defend and indemnify us against claims, losses and reasonable legal costs arising from: content you submitted to an employer through the service; your breach of these terms; your violation of a third-party site’s terms; or your violation of anyone’s rights.

We will tell you promptly about any such claim and will not settle it in a way that puts an obligation on you without your agreement.

This section affects how any dispute between us is resolved. It requires most disputes to go to individual arbitration instead of court, and gives up your right to a jury and to participate in a class action. You can opt out of it within 30 days, and doing so costs you nothing and changes nothing else about your account.

18.1 Talk to us first

Before starting arbitration or a lawsuit, send us a written notice describing the problem and what you want. We’ll do the same for you. Neither side may begin a formal proceeding for 60 days after that notice, so there is a real chance to sort it out. Most things get resolved here.

18.2 Arbitration

If we can’t resolve it, either side may require that the dispute be settled by binding arbitration administered by the American Arbitration Association under its Consumer Arbitration Rules, before a single arbitrator. The Federal Arbitration Act governs this section.

Arbitration is less formal than court. The arbitrator can award the same individual relief a court could, and their decision is final and enforceable. Fees are allocated under the AAA’s consumer rules, which cap what a consumer pays. You may participate by phone or video, or in person in the county where you live.

18.3 Individually, not as a class

Disputes will be brought only in your individual capacity, and not as a plaintiff or class member in any class, collective, consolidated or representative proceeding. The arbitrator may not consolidate more than one person’s claims, and may not preside over any form of class proceeding. Both sides waive the right to a jury trial.

If a court decides this paragraph is unenforceable for a particular claim, then that claim — and only that claim — is separated out and goes to court, while the rest stays in arbitration.

18.4 What is not covered

Either of us may bring an individual claim in small claims court instead, if it qualifies. Either of us may also go to court for an injunction to stop misuse of intellectual property or unauthorized access to the service.

18.5 Who decides what

The arbitrator decides questions about the interpretation and enforceability of this section, except that a court decides whether the class-action waiver in 18.3 is enforceable.

18.6 Many similar cases at once

If 25 or more people bring substantially similar claims represented by the same or coordinated counsel, the claims will be arbitrated in staged batches of up to 50 at a time, with the results of each batch used to try to resolve the rest. This keeps the process workable for both sides. Any deadline is paused for claims waiting in a later batch.

18.7 How to opt out

You can reject this entire section within 30 days of first accepting these terms. Send us a notice saying you opt out of the arbitration agreement, with your name and the email address on your account.

Opting out affects nothing else — not your account, not your price, not any other part of this agreement. If you opt out, disputes go to the courts described in section 20.

By email to contactjobpilot@gmail.com.

18.8 Time limit

Any claim relating to the service must be brought within one year of when it arose, or it is permanently barred — unless your state’s law does not allow that period to be shortened.

We may update these terms. Every version is numbered, and the version you accepted is recorded on your account.

Material changes — anything that changes what you are agreeing to, such as who operates the service, the governing state, fees, the liability limit or the dispute section — require you to accept again. You will be asked the next time you open the dashboard, and you will be told what changed.

Minor changes — typo fixes, clarifications, a new contact address — take effect when published, and the effective date at the top of this page changes.

If you don’t accept a material change, you can stop using the service and delete your account. We will not apply a material change to a dispute that arose before it.

You may not transfer this agreement or your account to anyone else.

We may transfer this agreement, in whole or in part, to a successor entity, an affiliate, or an acquirer of the business or its assets. Your rights under it are unaffected by such a transfer.

Worth saying plainly, because it is going to happen: JobPilot is currently operated by an individual, and is expected to be transferred to a company formed for that purpose. That transfer is permitted by this section — and because it also changes the governing state, you will still be asked to accept the new terms under section 19.

This agreement is governed by the laws of the State of Illinois, without regard to its conflict-of-laws rules. Where section 18 does not apply — because you opted out, or because the claim is excluded — the state and federal courts located in Illinois have exclusive jurisdiction, and both sides consent to that.

Nothing here deprives you of the protection of mandatory consumer-protection law in the state where you live.

JobPilot is operated from the United States and offered to users in the United States. We make no claim that it is appropriate or available elsewhere, and it is not directed at the European Economic Area or the United Kingdom. If you use it from somewhere else, you do so on your own initiative and are responsible for complying with your local law.

Under California Civil Code § 1789.3, California users are entitled to this notice: the Complaint Assistance Unit of the Division of Consumer Services of the California Department of Consumer Affairs may be contacted in writing at 1625 North Market Blvd., Suite N 112, Sacramento, CA 95834, or by telephone at (800) 952-5210.

• Severability. If any part of this agreement is unenforceable, the rest stays in force.
• No waiver. If we don’t enforce something immediately, we haven’t given up the right to enforce it later.
• Entire agreement. These terms and the Privacy Policy are the whole agreement between us about the service, and replace anything said earlier.
• Events outside our control. Neither side is liable for failures caused by things genuinely beyond their control.
• No partnership. Nothing here makes either of us the other’s agent, partner or employee.
• Notices. We’ll reach you at the email address on your account — keep it current. You reach us at the address below.

Questions about these terms, or notices under them: contactjobpilot@gmail.com.